AI Policy

This Artificial Intelligence (“AI”) Policy establishes the principles and practices that govern the limited use of automated tools by Albury Education Academy, and it is intended to provide users with clarity regarding the scope of such technology. It forms part of our broader commitment to responsible innovation and sets expectations for all parties interacting with our digital platforms. By accessing or using our services, you acknowledge the terms and conditions contained herein.

For the purposes of this policy, “AI” refers to software, algorithms, or machine-based systems capable of performing tasks that typically require human intelligence, including but not limited to code generation, testing, or feature analysis. This definition is deliberately narrow and applies only to tools we employ internally to assist in the creation or enhancement of website functionality. Any other interpretations or extended meanings of AI are expressly excluded from this policy.

The sole purpose for which we deploy AI is to develop, refine, and maintain features of our website so that it better serves the needs of our users. Such deployment may include automating repetitive programming tasks, identifying performance issues, or suggesting interface improvements. Under no circumstance do we utilize AI to collect personal data, make automated decisions about individuals, or engage in any activity beyond the development of website features.

We categorically refrain from employing AI for content moderation, user profiling, marketing, surveillance, or any form of decision‑making that could materially affect a user’s experience or rights outside the scope of website feature development. This restriction is absolute and non‑negotiable, and any suggestion that our AI usage extends beyond these boundaries should be deemed inaccurate. Nothing in this policy shall be construed as permitting any ancillary or experimental use of AI unrelated to enhancing our website features.

When AI tools are utilized, they operate only on datasets that are necessary for the creation or improvement of site functionality, and those datasets consist predominantly of synthetic or non‑identifiable information. We do not input user‑generated content, personal information, or confidential data into AI systems except to the extent strictly required to test or deliver a specific feature, and even then such use is minimized and safeguarded. Any data handled during these processes is subject to the same security and privacy standards that govern all of our operations.

We implement technical and organizational measures to ensure that any AI‑assisted processes maintain data integrity and confidentiality. These measures include access controls, encryption, and periodic audits of AI‑related activities to verify compliance with this policy. Our commitment to security extends to monitoring for unauthorized access or misuse of AI outputs, and remedial actions are promptly taken if any irregularities are detected.

To prevent inadvertent disclosure or misuse of information, we do not share AI tools or outputs with third parties except when required to support the development of website features. The only external providers we rely on for such work are Microsoft, which supplies our integrated development environment and source control, OpenAI, which offers ChatGPT and Codex tools, xAI, which provides the Grok platform, and GitHub, which furnishes additional source control services. Each of these vendors is contractually bound to use AI solely for the defined purpose of feature development and to adhere to confidentiality obligations equivalent to those set forth herein. We do not engage any other third parties, and no distribution or commercialization of AI‑generated materials is permitted.

As a small organization, we lack leverage to dictate bespoke terms to these providers and therefore operate subject to the policies and procedures they publish. We never grant any of them access to client data, and any other information is shared strictly on an as‑needed basis for the specific feature work being performed.

Oversight of AI use resides with our technical leadership, who are responsible for approving tools, reviewing their outputs, and ensuring alignment with this policy. Regular training is provided to team members who interact with AI systems so that they understand both the capabilities and limitations of these technologies. Any deviation from authorized use must be reported immediately and may result in disciplinary action.

We strive to maintain transparency about our AI practices and will provide updates to users when material changes occur. This includes disclosing significant modifications to the types of AI tools we use or the purposes for which they are employed. Transparency helps build trust and ensures that our community is informed about the technological foundations of our website.

Users retain all rights afforded to them under applicable data protection and consumer laws, and nothing in this policy is intended to diminish those rights. Should a user believe that our use of AI has adversely affected them, they may contact us using the information provided below to request clarification or remediation. We will respond to such inquiries in a timely manner and in accordance with our legal obligations.

This policy may be amended from time to time to reflect technological advancements, regulatory developments, or changes in our operational needs. Any revisions will be posted on this page with an updated effective date, and continued use of our website after such changes constitutes acceptance of the revised policy. We encourage users to review this document periodically to stay informed.

To the maximum extent permitted by law, we disclaim all warranties, express or implied, regarding the performance or results of AI tools used in connection with our website. AI outputs are not guaranteed to be error‑free, and we assume no liability for any damages arising from reliance on such outputs beyond the limited scope of feature development. This clause does not affect rights that cannot be excluded under applicable law.

By continuing to use our website, you consent to the constrained use of AI as described in this policy and acknowledge that such use is exclusively for the development and improvement of website features. If you do not agree with these terms, your recourse is to discontinue use of our services. Your continued interaction with the site constitutes ongoing consent to these conditions.

If any provision of this policy is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect, and the invalid portion shall be construed in a manner consistent with applicable law and the original intent of the parties. The headings in this policy are for convenience only and do not affect its interpretation. Our failure to enforce any provision shall not be deemed a waiver of our right to do so at a later time.

This policy is governed by the laws of the jurisdiction in which Albury Education Academy is established, without regard to its conflict of law principles. Any disputes arising under or relating to this policy shall be resolved exclusively in the courts of competent jurisdiction within that locale. By using our website, you agree to submit to the personal jurisdiction of such courts.

Questions or concerns regarding this AI Policy may be directed to our legal or compliance department via the contact information provided on the website’s contact page. We commit to addressing all legitimate inquiries about our use of AI and to engaging in good‑faith dialogue with users or regulators as necessary. Your feedback helps us uphold our pledge to use AI solely in service of developing website features and nothing else.